Absent, Late Arrival, or Release of Students
Online Attendance Form
Absence or Late Arrival
If your child will be absent from school or arriving late, please notify us by 9 a.m. on that day by using the attendance form that you can fill out online and send to us electronically, or send us email at PoplarTreeESAttendance@fcps.edu.
Or you can call us:
- During school hours, call the office at 703-633-7400 or
- After school hours, call and leave a message on the attendance hotline at 703-633-7474.
We will communicate quickly with parents or guardians when a student does not come to school as expected.
For absences that will occur in the future (out of town plans, for example), parents are requested to provide the school with a written note before the absence occurs.
Virginia State Law
Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include: illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused.
According to state law, the following actions need to be taken:
- 5 Unexcused days - parent notification via letter and plan required
- 6 Unexcused days - (one additional day) - conference required
- 7 Unexcused days - attendance officer involved, possible court action
Early Release of Students - Dental, Medical, etc.
Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day. If a child must leave early for a medical or dental appointment, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office in order for you to arrive on time to your scheduled appointment.
We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form.
Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work, but are not obligated to provide assignments prior to family or student vacations.
Tardy Student Arrival
Children are considered tardy when they arrive after 8:40 a.m. We appreciate your help and cooperation in encouraging your child to be on time. Parents must bring students into the Main Office when arriving late for school.
Watch the video below in which FCPS Superintendent Scott S. Brabrand talks about the importance of attending school every day.